PLEASE NOTE: NEW CONTENT, TUTORIALS & UPDATES ADDED DAILY!
#DPS2022: Tools & Resources!
Learn How to Participate in the Hybrid Meeting
We are looking forward to the start of our first DPS hybrid meeting happening 2-7 October 2022. We have put together the following resources to help you prepare for the online environment.
Register for the meeting so you can access the virtual platform (all attendees including speakers, presenters, exhibitors, and press must be registered). If you need assistance with registration please contact reg-help@aas.org
Test your login. Log in to the AAS site with the same user name and password as used for registration. Make note of your user name and password. You will need it to access the virtual meeting.
By 30 September you will receive a private invite to the Slack workspace:
54th Annual Meeting of the Division for Planetary Sciences on Slack
Familiarize yourself with the Block Schedule or the Program Planner.
Check your internet connection, sound, and camera settings on your computer. As an attendee, you will have an opportunity to interact face to face with our exhibitors and other attendees, if you wish. Therefore, we suggest checking your computer audio and video settings before joining. Learn how here.
Watch zoom training videos indicated in the resource gallery below to become familiar with the platform. Please note that you DO NOT NEED TO INSTALL the Zoom application on your device in order to participate. You will have the option to view all Zoom webinars and meetings from your browser (Chrome is suggested).
Here is a video from AAS 236 to show the user login experience: AAS236 Attendee Login
How do I attend an oral session?
Attendees will be able to access sessions in-person and virtually.
Below is a list of the sessions and features included with registration.
IN-PERSON
REGISTRATION
VIRTUAL
REGISTRATION
Plenaries and Prize Talks
✓
✓
Oral Sessions
✓
✓
Splinter Sessions
✓
hybrid splinters only
Workshops (additional fee)
✓
hybrid workshops only
Opening Reception & Ice Cream Social
✓
Exhibits
✓
✓
iPosters
✓
✓
Slack Chat Community
✓
✓
Virtual Attendance
After signing into the hybrid meeting, attendees will enter the virtual lobby. Upon entering the lobby, attendees will be prompted to click "Join Sessions" or select the tab "Join Sessions" at the top of the screen. From there, you will enter the auditorium and with your mouse, click the black screen that says "click here to join sessions" in order to access the list of sessions for a specific day.
Virtual Meeting Auditorium
When viewing the schedule of the day, a session is available when the "join"button appears.
Approximately 5 minutes before the start of each session the "join" button will appear allowing individuals to come in, prepare to listen, learn, and engage in science.
How do I network during the hybrid meeting?
All attendees will have an opportunity to network via Slack throughout the hybrid meeting. Visit the registrant list to find out if your colleagues and friends have registered for the meeting.
Access to Slack will be available in the virtual lounge.
Upon entering Slack, there will be multiple channels available for chat.
Example of the Virtual Lounge
As a virtual attendee, how do I view an iPoster?
Virtual Attendees will access the iPosters via the Gallery through a web browser and the AAS Virtual Environment. iPoster Authors can communicate with presenters using the designated Slack Channel. Many authors will pre-record a narration of their iPoster, so make sure you look for and LISTEN to those iPosters.
The iPoster gallery will be made available the week of 2-7 October 2022.
Check back for more information!
How do I visit an Exhibitor?
The Exhibit Hall will be in-person at the RBC Place London.
Check out this awesome list of exhibitors and their location:
What information will be available to me post meeting?
Meeting attendees will have access to the recorded sessions after the session has concluded. Following the meeting, the AAS will offer other options to non-registrants.
More information on other opportunities to access the videos is to come!
How do I access the post-meeting information?
More information on other opportunities to access the videos is to come!
I am a virtual meeting attendee and will also participate as a:
If you are giving a talk in-person, simply upload your talk here by Friday, September 30th.
You will receive a Zoom invitation link for the day and time of your oral talk in case of a last minute switch to virtually presenting.
If you are giving a talk remotely, you should have received several emails with an invitation to a Zoom link for the day and time of your oral talk. Locate this email and click on the link 15 minutes prior to the start of your talk so you can rehearse to make sure your computer settings work properly. You WILL NEED to upload your talk here by Friday, September 30th.
Check the Block Schedule and make a note of your session date and time (time zone: ET, Eastern time)
Practice your presentation in a quiet, comfortable well-lit area.
All oral presentations in which the speaker is onsite in London, Ontario will simply use pre-programmed Zoom on the speaker launchpad in the designated meeting room.
All oral presentations in which the speaker is not onsite in London, Ontario will have their presentation on the speaker launchpad in the designated meeting room and the session chair will control the slides onsite.
All Presenters will receive a customized email invitation with a unique Zoom URL for that presenter only.
This URL will access the assigned session as the role of a presenter.
Do not share this URL as it will not work for anyone else and will expire once your session is over.
More details and instructions will be explained in the Presenter Training webinars.
Plan to attend one of the following Presenter Training webinars (recordings of these sessions will be posted here):
For DPS54, all iPoster presenters will be featured in the iPoster Gallery and in Gathertown.
Gathertown sessions are dedicated time to view and discuss presenters’ iPosters. See the block schedule for times for each session.
iPosters are available to view 24 hours a day in Gathertown, as well as in the iPoster gallery.
Gathertown runs best in Google Chrome, though it may work in Firefox and Safari (Beta) as well. Other browsers are not supported. You can use these browsers on mobile, but the functionality is limited. There is a desktop version for Windows and Mac that you can also use. Learn more
iPoster authors do not give Oral talks. In-person iPoster presenters will present their poster during the designated poster time in the Exhibit Hall in London, Ontario.
You should have received several emails with an invitation confirming the day and time of your poster session.
Instead, iPoster authors speak about their posters by standing next to the poster terminals in the exhibit hall.
Check your email for instructions on logging into the iPoster portal to begin putting together your iPoster.
iPoster authors will also be able to participate in discussions on Slack regarding their poster.
DEADLINE TO SUBMIT YOUR IPOSTER: September 23rd
We recommend that you use the Narrate feature when authoring your iPoster. This will allow attendees looking through the Gallery to view your iPoster as if you were right there with them explaining the highlights.
View iPoster Sessions Tutorials
For an overview of editing the Templates and a look at how your iPoster will be displayed at your meeting, check out our Tutorials. If you have questions about creating your iPoster, you’ll find answers to most of them by visiting our Quick Guide and FAQ. If you'd like to see what your DPS colleagues have done at previous meetings (and how your iPoster will be displayed) take a look at the Gallery Screen from DPS53.
Upcoming iPoster Author Training via Zoom
iPoster Author Training #1
Wednesday, 17 August 2022 | 1:00 PM EST | Zoom Recording
iPoster Author Training #2 - (For those who are international in Europe, Middle East and Asia/Pacific)
Wednesday, 24 August 2022 | 10am - 11am CET (4am EST) |
Session Chair
If you have not confirmed your participation as session chair, please contact our Science Program Administrator, Sherrie Brown.
Check the Block Schedule and make a note of your session date and time (time zone: ET)
Session Chair Information
The Responsibilities of Session Chairs
Watch the Session Chair training video from DPS's SOC Chair, Dr. John Moores.
